Monday, April 22, 2013

Fire Service Contracts



Breezy Point receives its fire services from adjacent communities as the city does not have a fire department.  Pequot Lakes Fire Department serves the majority of the city while a portion of the community is served by Ideal Township Fire Department. 

In working with Pequot Lakes Fire Department the city has established a “station” at the Public Safety Building in Breezy Point.  This station has a pumper truck and is served by a number of volunteers that report directly to that station in response to a call. 

The Pequot Lakes Fire Department serves a large area and does so on a shared cost basis.  The cost of fire service is defined for each jurisdiction served by using several factors.  The main components of the formula involve Use and Value.  Value is considered estimated market value, as determined by the county, of structures within the area served.  This obviously changes on an annual basis.  The use factor is the number of calls averaged over a 10 year period.  Both of these factors are expressed as a percentage considering all users of the fire service.  These two percentages are then added together and divided by 2.  This factor is a percentage number that is applied towards the budgeted cost for fire service for that year.  The Ideal Fire Department uses a similar formula to apportion costs. 

Renewals of the fire contract are accomplished annually.  The renewals for both fire contracts were approved at the April Council Meeting.  The contract with Pequot Lakes saw a fairly small increase.  The contract with Ideal Township was basically the same amount as that of 2012 but came with a notice of increased costs for each of the next five years.  The contract amount for service with them would double with the 2015 contract period. 

Options have been considered which included discussion with Pequot Lakes Fire Department towards serving the entire community.  The contract with Ideal was established prior to the establishment of a fire station in Breezy Point.  Response times from that station would be consistent with those from Ideal.  Preliminary costs were received from Pequot Lakes Fire Department which showed a savings, however a more specific calculation was requested. 

In approving the contract for Ideal the council recognized that a one year notice was required to be given if the contract was to be amended or extinguished.  The council moved to give Ideal Fire Department preliminary notice of the change to service through Pequot Lakes Fire Department subject to a better understanding of the contract amounts the city would have for the expanded service area. 

A decision to have all fire service provided by Pequot Lakes for the city as a whole will be considered at the May Council meeting.