Some things just take time. There is complexity. There is size. There is financing. There are parties that need to be involved. There are sales that have to occur. There are a host of miscellaneous tasks associated with anything to get it done right.
Whitebirch, Inc developed a project known as Whitebirch Estates. Approval was given by the city on February 7, 2000. This is a planned community of 75 timeshare units adjacent to the Whitebirch Golf Course and Antler’s Restaurant. The complex contains a pool and meeting room facility which has been a wonderful complement to the community.
With construction that has been finished this year the final units were built. This development has seen continued progress over the course of many years with 5 supplemental plats being accomplished along the way. The 5th Supplemental Plat of Whitebirch Estates was approved by the Breezy Point City Council at their December 5th, 2011 meeting bringing to a close the final actions, from the city perspective, for this development.
Whitebirch should be congratulated for bringing to a close this development. I wish them continued success with this development.
Friday, December 30, 2011
Wednesday, December 21, 2011
Master Park and Trail Plan
After about two years work the Park and Recreation Committee have completed the Master Park and Trail Plan for the city. The plan takes a look at the park facilities we have, classifies them as to the type of park and does an inventory of what amenities and equipment are available in each. Trails have also been identified within the plan.
Various aspects of maintenance, operations, fiscal resources as well as the strategic, public relations and marketing plans were also identified. An appendix includes resources of maps, and figures identifying the parks and their location. Finally a Capital Improvement Plan is included.
The plan is visionary in nature. It identifies those improvements which are proposed both on a long and short term basis for each park. It also identifies trail linkages that would improve pedestrian circulation and safety. The Capital Improvement Plan provides for scheduled improvements over the next five years. The plan is however budget and resource driven. If the funds are not available proposed improvements will not be accomplished. The plan is reviewed on an annual basis to update and adjust as needs and funding provide.
The Park and Recreation Committee did a very complete and meticulous job. The Planning Commission was pleased with the plan and recommended approval. The City Council adopted the plan on December 20th. The Chair, Wini Kristufek, did the great majority of the work in compiling the plan and the process towards completion. I, along with the City Council, want to extend “Thank You’s” to her and the Park and Recreation Committee for a job well done. The outcome was great!
Various aspects of maintenance, operations, fiscal resources as well as the strategic, public relations and marketing plans were also identified. An appendix includes resources of maps, and figures identifying the parks and their location. Finally a Capital Improvement Plan is included.
The plan is visionary in nature. It identifies those improvements which are proposed both on a long and short term basis for each park. It also identifies trail linkages that would improve pedestrian circulation and safety. The Capital Improvement Plan provides for scheduled improvements over the next five years. The plan is however budget and resource driven. If the funds are not available proposed improvements will not be accomplished. The plan is reviewed on an annual basis to update and adjust as needs and funding provide.
The Park and Recreation Committee did a very complete and meticulous job. The Planning Commission was pleased with the plan and recommended approval. The City Council adopted the plan on December 20th. The Chair, Wini Kristufek, did the great majority of the work in compiling the plan and the process towards completion. I, along with the City Council, want to extend “Thank You’s” to her and the Park and Recreation Committee for a job well done. The outcome was great!
Tuesday, December 20, 2011
Final Tax Levy
The final levy was adopted by the Breezy Point City Council at their December 5th meeting. The levy is the same amount as that of last year, a zero percent increase. However with that being said the majority of taxpayers are seeing an increase in their taxes for several reasons. Some of these are more obvious than others so let me explain.
The city levy remians the same as last year but other jurisdictions also raise revenue with taxes. The county and the school district are the major ones. There is also a small levy associated with the Regional Development Commission and some properties within the 50 Lakes Watershed District.
Another factor in raising taxes is that of referendums. Pequot Lakes Schools added a levy for a school building project that will taxes that start in 2012. There are also excess levy referendums that show up on the tax bill.
With changes in the market value of your property, changes occur to your tax bill. Properties can increase and decrease in value affecting taxes. A change in the market value this year which was new was the Market Value Homestead Exclusion. This program reduced “taxable market value” of homesteaded properties on a sliding scale with the most benefit going to homestead properties with a market value of $76,000 and no benefit to properties with a market value in excess of $413,800. The effects of this are lower valued homestead properties see a reduction in value for tax purposes and higher valued homestead properties get smaller or no reduction in taxable market value. Overall this change leads to a reduction in the total tax capacity for a jurisdiction. It also leads to a shifting of tax burden from lower value homestead properties to all other taxpayers.
Changes in the taxing jurisdictions total value can have an effect on your tax. In Breezy Point we saw a reduction in total taxable value of 14.7%. These reductions came from general declines in property valuation, the market value homestead exclusion, tax appeals and other downward adjustments.
Each property sees different changes based on the whole as well as individual characteristics. Each city has a different shift in tax burden as a result of these types of dynamics. If your homestead property has a value of $150,000 or less you probably saw a reduction in city taxes. If your homestead property exceeds that amount your city taxes likely increased. All other taxable property saw increases in taxes as a result of these changes.
The city levy remians the same as last year but other jurisdictions also raise revenue with taxes. The county and the school district are the major ones. There is also a small levy associated with the Regional Development Commission and some properties within the 50 Lakes Watershed District.
Another factor in raising taxes is that of referendums. Pequot Lakes Schools added a levy for a school building project that will taxes that start in 2012. There are also excess levy referendums that show up on the tax bill.
With changes in the market value of your property, changes occur to your tax bill. Properties can increase and decrease in value affecting taxes. A change in the market value this year which was new was the Market Value Homestead Exclusion. This program reduced “taxable market value” of homesteaded properties on a sliding scale with the most benefit going to homestead properties with a market value of $76,000 and no benefit to properties with a market value in excess of $413,800. The effects of this are lower valued homestead properties see a reduction in value for tax purposes and higher valued homestead properties get smaller or no reduction in taxable market value. Overall this change leads to a reduction in the total tax capacity for a jurisdiction. It also leads to a shifting of tax burden from lower value homestead properties to all other taxpayers.
Changes in the taxing jurisdictions total value can have an effect on your tax. In Breezy Point we saw a reduction in total taxable value of 14.7%. These reductions came from general declines in property valuation, the market value homestead exclusion, tax appeals and other downward adjustments.
Each property sees different changes based on the whole as well as individual characteristics. Each city has a different shift in tax burden as a result of these types of dynamics. If your homestead property has a value of $150,000 or less you probably saw a reduction in city taxes. If your homestead property exceeds that amount your city taxes likely increased. All other taxable property saw increases in taxes as a result of these changes.
Thursday, December 15, 2011
Automatic CPR?
Have you ever heard of an automated CPR machine? Until recently I didn’t know they existed but leave it to those with a need and someone will develop it. An automated machine that does CPR heart compressions does in fact exist! It is known as the Lucas Chest Compression System. This is an interesting device. It runs pneumatically under a compressed air using a cylinder or wall outlet so an electrical source isn’t needed. This makes it portable and can be used at first response, in an ambulance, any transport vehicle and the hospital.
Through the efforts of our Paramedic Jason Rieber a grant was written to pay for the purchase of one of these units. The grant request was for $10,000 and was awarded to Breezy Point to be used in our Paramedic Program. We do have good staff, thank you Jason!
The grant was awarded from the MN Resuscitation Consortium which was founded by the University of Minnesota, School of Medicine. The consortium is part of a program through Medtronic Foundation Heart Rescue grant to improve outcomes from Sudden Cardiac Arrests. The paramedics using this system will also collect data on successes with this program for duplication in other regions.
We will very soon being using a new form of life saving equipment in our paramedic program and assisting research in saving lives due to Sudden Cardiac Arrest.
Through the efforts of our Paramedic Jason Rieber a grant was written to pay for the purchase of one of these units. The grant request was for $10,000 and was awarded to Breezy Point to be used in our Paramedic Program. We do have good staff, thank you Jason!
The grant was awarded from the MN Resuscitation Consortium which was founded by the University of Minnesota, School of Medicine. The consortium is part of a program through Medtronic Foundation Heart Rescue grant to improve outcomes from Sudden Cardiac Arrests. The paramedics using this system will also collect data on successes with this program for duplication in other regions.
We will very soon being using a new form of life saving equipment in our paramedic program and assisting research in saving lives due to Sudden Cardiac Arrest.
Thursday, December 8, 2011
Proposed County Road 11 Improvements - Open House
A while ago I wrote about the efforts of Crow Wing County Highway Department to look at County Road 11 between Pequot Lakes and Breezy Point. The point of the effort was to be proactive in looking at future needs for this corridor and address safety issues as much as the budget will provide.
Through that discussion there surfaced four study areas, three of them in Breezy Point. These include the roadway section by the Eagleview Elementary School, the area near the Ice Arena including Ranchette and lastly Whitebirch Drive. The county is seeking grant funds for improvements to these areas and a recent discussion with the city council that concurred with the need for improvements to these areas.
What is being considered would be a right and left turn lanes in both directions at the school entrance intersection. The east bound right turn is proposed to be detached somewhat south allowing for sight lines to be open to traffic exiting the school. This is similar to what was done in the commercial stretch on 371 in Baxter. Having right and left turn lanes here provide for more efficient traffic flow. It is also hoped that a left turn lane can be done at the school bus driveway.
In the area of the Ice Arena the existing two access points to County Road 11 would be closed in favor of one slightly to the west. Ranchette would also see right and left turn lanes in both directions. This will improve traffic flow here and also address the volume of traffic used by this intersection.
Although grant funding is limited it is hoped that a right turn lane and westbound bypass lane is available for Whitebirch Drive. Road construction is an expensive proposition and with only $500,000 available, assuming grant funding is received, it can only go so far.
An open house is scheduled at Eagleview Elementary School for December 15, between 5-7 pm. Maps and costs will be available for review. Come early as the school has a Christmas concert that night starting at 7:00 pm. We would appreciate your feedback on the proposals under discussion.
Assuming funding is available these improvements will be accomplished this summer. These would be installed along with the mill and overlay project that is planned between Breezy Point and Pequot Lakes. Here’s hoping it all comes together.
Through that discussion there surfaced four study areas, three of them in Breezy Point. These include the roadway section by the Eagleview Elementary School, the area near the Ice Arena including Ranchette and lastly Whitebirch Drive. The county is seeking grant funds for improvements to these areas and a recent discussion with the city council that concurred with the need for improvements to these areas.
What is being considered would be a right and left turn lanes in both directions at the school entrance intersection. The east bound right turn is proposed to be detached somewhat south allowing for sight lines to be open to traffic exiting the school. This is similar to what was done in the commercial stretch on 371 in Baxter. Having right and left turn lanes here provide for more efficient traffic flow. It is also hoped that a left turn lane can be done at the school bus driveway.
In the area of the Ice Arena the existing two access points to County Road 11 would be closed in favor of one slightly to the west. Ranchette would also see right and left turn lanes in both directions. This will improve traffic flow here and also address the volume of traffic used by this intersection.
Although grant funding is limited it is hoped that a right turn lane and westbound bypass lane is available for Whitebirch Drive. Road construction is an expensive proposition and with only $500,000 available, assuming grant funding is received, it can only go so far.
An open house is scheduled at Eagleview Elementary School for December 15, between 5-7 pm. Maps and costs will be available for review. Come early as the school has a Christmas concert that night starting at 7:00 pm. We would appreciate your feedback on the proposals under discussion.
Assuming funding is available these improvements will be accomplished this summer. These would be installed along with the mill and overlay project that is planned between Breezy Point and Pequot Lakes. Here’s hoping it all comes together.
Wednesday, December 7, 2011
Accessory Building Height
An issue that crept into the zoning arena this summer was that of accessory structure height. There were some parties that wanted to build larger structures with roofs that matched that of the home but the rules provided for a lower height than what was allowed. There were a few issues that needed to be addressed to deal with this issue.
The first dealt with the code not having a definition for accessory structure height. There was a definition for building height but all references to accessory structure height did not deal with that definition. On the surface building height for accessory structures was held to 15 feet at the highest point of the structure. Another approach was needed.
Using the building height, as the standard, was considered but the definition was almost impossible to understand. After one Planning Commission member drew a picture of what it stated, the light bulb came on, but definitions shouldn’t be that complicated. A new definition was needed that was less complicated and a picture in the code would be helpful.
With current forms of building and larger accessory structures, steeper roofs for accessory structures were requested to match that the principle structure. The code didn’t provide for this so with a new definition some additional height could be accomplished. The definition basically used the average of the roof portion of the building to determine building height, rather than the peak. This still didn’t meet needs however.
The sticking point was there are some areas that have one story principle structures with flatter roofs. Allowing a taller accessory building in these areas would look out of place. A solution was found to allow up to a 20 foot tall accessory structure but if the principle structure was less than 15 feet tall the maximum accessory structure height could be only 15 feet.
Although this took some time and effort to work through I believe we found a satisfactory solution to the needs of homeowners who wish to building an accessory structure that more closely meets their needs.
The first dealt with the code not having a definition for accessory structure height. There was a definition for building height but all references to accessory structure height did not deal with that definition. On the surface building height for accessory structures was held to 15 feet at the highest point of the structure. Another approach was needed.
Using the building height, as the standard, was considered but the definition was almost impossible to understand. After one Planning Commission member drew a picture of what it stated, the light bulb came on, but definitions shouldn’t be that complicated. A new definition was needed that was less complicated and a picture in the code would be helpful.
With current forms of building and larger accessory structures, steeper roofs for accessory structures were requested to match that the principle structure. The code didn’t provide for this so with a new definition some additional height could be accomplished. The definition basically used the average of the roof portion of the building to determine building height, rather than the peak. This still didn’t meet needs however.
The sticking point was there are some areas that have one story principle structures with flatter roofs. Allowing a taller accessory building in these areas would look out of place. A solution was found to allow up to a 20 foot tall accessory structure but if the principle structure was less than 15 feet tall the maximum accessory structure height could be only 15 feet.
Although this took some time and effort to work through I believe we found a satisfactory solution to the needs of homeowners who wish to building an accessory structure that more closely meets their needs.
Thursday, November 3, 2011
More on Homestead Market Value Exclusion
I had previously discussed the Homestead Credit Aid program being shifted to a Homestead Market Value Exclusion. In that blog I described the credit aid program and also the concept of the new Market Value Exclusion but some of the details were a bit unclear. There will continue to be uncertainty with the outcome until the final numbers are presented. I hope to clarify some of that overall picture.
As previously stated the new exclusion program deals with Homestead Properties (owner occupied) by reducing their (taxable) market value. The maximum exclusion is 40% for properties have an estimated market value of $76,000 or less. The exclusion then provides for a sliding scale with the percentage of reduction decreasing as the value of the home increases. The exclusion formula declines to $0 when the threshold of $413,778 in market value has been reached. In very general terms the formula can be looked at with the following chart:
Estimated Market Value / Taxable Market Value / % Decrease
76,000 / 45,600 / 40%
100,000 / 71,760 / 28%
150,000 / 126,260 / 16%
200,000 / 180,760 / 10%
250,000 / 235,260 / 6%
300,000 / 289,760 / 3%
350,000 / 344,260 / 2%
400,000 / 398,760 / 0%
(Percentages have been rounded.)
The obvious conclusion is there will be a reduction in taxable value for individual properties. The less obvious conclusion is there is less taxable value in a taxing jurisdiction as a whole. With the reduction in taxable values there will be an increase in the tax rate.
Added to this equation are other changes that affect overall taxable value. These include a reduction in the Estimated Market Value of properties in general. The number of Homestead properties (increases or decreases). The overall ratio of high to low valued Homestead properties and any changes to the jurisdiction such as detachment and new construction.
The county has estimated that the taxable market value of property in Breezy Point has decreased by about 14.2%. The tax rate is estimated to increase from 33.895% to 39.719% for 2012. Keep in mind this is only the city tax rate. The county and school district have a tax levy. Given the school referendum we’ll see increases there which are in addition to and outside of these issues. With the city rate being calculated it is still difficult to know or predict how individual properties will fare and a great deal depends on the “new” taxable value of a property. I anticipate that most properties will see an increase in property taxes even with the flat levy request being proposed by the city.
As previously stated the new exclusion program deals with Homestead Properties (owner occupied) by reducing their (taxable) market value. The maximum exclusion is 40% for properties have an estimated market value of $76,000 or less. The exclusion then provides for a sliding scale with the percentage of reduction decreasing as the value of the home increases. The exclusion formula declines to $0 when the threshold of $413,778 in market value has been reached. In very general terms the formula can be looked at with the following chart:
Estimated Market Value / Taxable Market Value / % Decrease
76,000 / 45,600 / 40%
100,000 / 71,760 / 28%
150,000 / 126,260 / 16%
200,000 / 180,760 / 10%
250,000 / 235,260 / 6%
300,000 / 289,760 / 3%
350,000 / 344,260 / 2%
400,000 / 398,760 / 0%
(Percentages have been rounded.)
The obvious conclusion is there will be a reduction in taxable value for individual properties. The less obvious conclusion is there is less taxable value in a taxing jurisdiction as a whole. With the reduction in taxable values there will be an increase in the tax rate.
Added to this equation are other changes that affect overall taxable value. These include a reduction in the Estimated Market Value of properties in general. The number of Homestead properties (increases or decreases). The overall ratio of high to low valued Homestead properties and any changes to the jurisdiction such as detachment and new construction.
The county has estimated that the taxable market value of property in Breezy Point has decreased by about 14.2%. The tax rate is estimated to increase from 33.895% to 39.719% for 2012. Keep in mind this is only the city tax rate. The county and school district have a tax levy. Given the school referendum we’ll see increases there which are in addition to and outside of these issues. With the city rate being calculated it is still difficult to know or predict how individual properties will fare and a great deal depends on the “new” taxable value of a property. I anticipate that most properties will see an increase in property taxes even with the flat levy request being proposed by the city.
Friday, October 28, 2011
Whats up with County Road 11
Some of you may know, but I’m sure most don’t, that Crow Wing County will be undertaking improvements to County Road 11 between Breezy Point and Pequot Lakes this summer. Improvements consist of a mil and overlay of 1 ½ inch of the driving lanes of the highway. This process is expected to take about a week. There will however be other improvements on each end which include storm sewer, pedestrian ramps and some curbing in Breezy Point. Final plans concerning the scope of work have yet to be determined.
The county has also decided to take a proactive look at Co. Rd. 11 and determine what other needs maybe apparent. The concerns are traffic safety near the Eagle View Elementary School, impacts of the bypass at Pequot Lakes, and the potential for an off road pedestrian/bicycle trial between the two cities. Some of these potential improvements could be address in 2012 while others may be acted on as long term improvements.
I think the issues of traffic flow and safety at the school are apparent to some degree. No one wants to see accidents or injury. All of us want the highway to function properly as well as the goal of keeping traffic moving.
With the bypass anticipated to be built in in 2018 there will be changes in traffic patterns. Some traffic will be diverted to that 4 lane road and as such impacts will occur with roads that feed that highway. One of the bigger concerns is the Bushman- Ackerson Road connection to the proposed access near Jenkins. These roadways have issues with design including sightlines, hills, access, and standards to which they were built. With additional traffic potentially using this, the county is studying the impact.
There has been, for years, discussion about a pedestrian/bicycle trail that would connect to the Paul Bunyan Trail in Pequot Lakes. The goal has been pursued by a number of supporters and would be a huge improvement to the Paul Bunyan Scenic Byway. It would also provide a link to Eagleview School as well as one to Pequot Lakes.
In looking at these issues the County has formed a task force and hired Transportation Engineering consultants to review theses issues. The task force has representatives from Breezy Point, The school district, Ideal and Jenkins Township and Pequot Lakes. These entities also have participation from law enforcement personnel who have an on the road view of how this roadway system works. The study will continue until March of 2012. There will be open houses for public comment but comments are also welcome at any time.
The county has also decided to take a proactive look at Co. Rd. 11 and determine what other needs maybe apparent. The concerns are traffic safety near the Eagle View Elementary School, impacts of the bypass at Pequot Lakes, and the potential for an off road pedestrian/bicycle trial between the two cities. Some of these potential improvements could be address in 2012 while others may be acted on as long term improvements.
I think the issues of traffic flow and safety at the school are apparent to some degree. No one wants to see accidents or injury. All of us want the highway to function properly as well as the goal of keeping traffic moving.
With the bypass anticipated to be built in in 2018 there will be changes in traffic patterns. Some traffic will be diverted to that 4 lane road and as such impacts will occur with roads that feed that highway. One of the bigger concerns is the Bushman- Ackerson Road connection to the proposed access near Jenkins. These roadways have issues with design including sightlines, hills, access, and standards to which they were built. With additional traffic potentially using this, the county is studying the impact.
There has been, for years, discussion about a pedestrian/bicycle trail that would connect to the Paul Bunyan Trail in Pequot Lakes. The goal has been pursued by a number of supporters and would be a huge improvement to the Paul Bunyan Scenic Byway. It would also provide a link to Eagleview School as well as one to Pequot Lakes.
In looking at these issues the County has formed a task force and hired Transportation Engineering consultants to review theses issues. The task force has representatives from Breezy Point, The school district, Ideal and Jenkins Township and Pequot Lakes. These entities also have participation from law enforcement personnel who have an on the road view of how this roadway system works. The study will continue until March of 2012. There will be open houses for public comment but comments are also welcome at any time.
Monday, October 24, 2011
Non-Conforming Tax Forfeited Lot Sales
The City of Breezy Point is somewhat unique, even perhaps in Crow Wing County, in that there are numerous properties that have been tax forfeited. These properties take some time to work through the process before they can be offered for sale to others who wish to purchase them.
Breezy Point has lots that were platted that are not large enough to build on. Some areas have sanitary sewer access where lot size can be smaller. There are other areas without sewer which require significantly more property to build on. The lots that are too small for building are classified as non-conforming from a zoning perspective. The best use of these properties is to attach them to abutting property to create a buildable lot. In some circumstances abutting property owners would like a larger property.
After the county takes possession of tax forfeited properties, it goes through the statutory processes of disposition. One approach under law is commonly called the alternate sales procedure. The county determines if a property is non-conforming. If it is, they can offer the property to abutting landowners without going through all the hoops of a regular sale. This further supports abutting property owner acquisition and also supports the assembly of lots to make a property buildable.
This process involves notification to the city of a change in status of the property. Properties are designated Conservation (reserved) until the process of review has been completed. Changing the status to Non-Conservation allows the county to sell the property. The city, once notified, has 60 days to determine whether or not the property has a public purpose. The city is supportive of getting these properties back on the tax roles. To facilitate the process as quickly as possible the city has adopted a policy of staff review and approval to provide for the designation change. The city has streamlined the process so these properties can move to sale as quickly as possible.
Given the policy change, property owners who have an interest in an abutting tax forfeited property can contact the county to address the issue of purchase. If the property is determined to be non-conforming the county can request of the city a change to Non-Conservation. Once a property has been deemed Non-Conservation a property owner can work with the county towards acquisition of an abutting property.
Breezy Point has lots that were platted that are not large enough to build on. Some areas have sanitary sewer access where lot size can be smaller. There are other areas without sewer which require significantly more property to build on. The lots that are too small for building are classified as non-conforming from a zoning perspective. The best use of these properties is to attach them to abutting property to create a buildable lot. In some circumstances abutting property owners would like a larger property.
After the county takes possession of tax forfeited properties, it goes through the statutory processes of disposition. One approach under law is commonly called the alternate sales procedure. The county determines if a property is non-conforming. If it is, they can offer the property to abutting landowners without going through all the hoops of a regular sale. This further supports abutting property owner acquisition and also supports the assembly of lots to make a property buildable.
This process involves notification to the city of a change in status of the property. Properties are designated Conservation (reserved) until the process of review has been completed. Changing the status to Non-Conservation allows the county to sell the property. The city, once notified, has 60 days to determine whether or not the property has a public purpose. The city is supportive of getting these properties back on the tax roles. To facilitate the process as quickly as possible the city has adopted a policy of staff review and approval to provide for the designation change. The city has streamlined the process so these properties can move to sale as quickly as possible.
Given the policy change, property owners who have an interest in an abutting tax forfeited property can contact the county to address the issue of purchase. If the property is determined to be non-conforming the county can request of the city a change to Non-Conservation. Once a property has been deemed Non-Conservation a property owner can work with the county towards acquisition of an abutting property.
Friday, October 14, 2011
Update on All Veterans Memorial
The City Council reviewed the plans for the All Veterans Memorial at the September meeting. Activity for the memorial has been accomplished and completed for this year with the physical area of the memorial being brought up to grade and sodded. No additional work is scheduled for this year.
The centerpiece of the memorial is a sculpture that will be erected next spring. The sculpture was created by Jeff Kreitz and is really something to see. I believe those who have seen it feel it is a very beautiful and impressive. It is a somewhat spiritual representation of a non-descript veteran with a purple heart. Further plans at this time are yet to be worked out for 2012 with all expenses to be paid through donations to the cemetery.
In discussing the project Cemetery Commission Chair Gary Bakken thanked all those who have participated in the project. He indicated there is a good deal of planning and fund raising activity is to be accomplished before moving on with construction for 2012.
The City Council approved the activities for 2011 and asked for an update on the project prior to construction in 2012.
The centerpiece of the memorial is a sculpture that will be erected next spring. The sculpture was created by Jeff Kreitz and is really something to see. I believe those who have seen it feel it is a very beautiful and impressive. It is a somewhat spiritual representation of a non-descript veteran with a purple heart. Further plans at this time are yet to be worked out for 2012 with all expenses to be paid through donations to the cemetery.
In discussing the project Cemetery Commission Chair Gary Bakken thanked all those who have participated in the project. He indicated there is a good deal of planning and fund raising activity is to be accomplished before moving on with construction for 2012.
The City Council approved the activities for 2011 and asked for an update on the project prior to construction in 2012.
Thursday, October 6, 2011
Park Equipment
I am amazed and pleased to see the use of the Breezy Point Park. Each year we see increased activity. The Park and Recreation Committee has been looking at park needs and planning for the future. A good part of that planning has been involved with improvements to the city park but other areas are also considered as part of the Comprehensive Park Plan. A Capital Improvement Plan is in the discussion stages and the hope is this can be adopted in the near future as part of the plan.
Funds have been budgeted for capital purchases on an annual basis. This doesn’t mean that funds are spent in the context of use it or loose it. Capital funds that are not expended are placed in the Revolving Capital Fund. This provides for and allows the city to purchase or make improvements to the park system that may exceed the annual budget.
One goal of the Park and Recreation Committee is to make improvements on an annual basis. These improvements would hopefully be in keeping with need that has been demonstrated but there are also improvements that create new opportunities. One of these being considered is a fishing pier along the channel off of Breezy Point Drive. When looking at demonstrated needs we have many times exceeded the existing capacity of picnic tables, trash containers and park benches in City Park.
This has been identified as a need that the Park and Recreation Committee has addressed. They have recommended that four picnic tables, two trash containers and a park bench be purchased for an expanded area of City Park. The City Council concurred with that purchase and these have been placed on order. The low quote for these purchases was $4121.28 which includes freight. Keep in mind park equipment needs to be far more durable than household use so products are more expensive than you may think. The city did receive 4 quotes with the highest quote for the same equipment being approximately $7600. Given that range I think the value for dollars spent is high.
The city hopes to see the new equipment delivered in the near future.
Funds have been budgeted for capital purchases on an annual basis. This doesn’t mean that funds are spent in the context of use it or loose it. Capital funds that are not expended are placed in the Revolving Capital Fund. This provides for and allows the city to purchase or make improvements to the park system that may exceed the annual budget.
One goal of the Park and Recreation Committee is to make improvements on an annual basis. These improvements would hopefully be in keeping with need that has been demonstrated but there are also improvements that create new opportunities. One of these being considered is a fishing pier along the channel off of Breezy Point Drive. When looking at demonstrated needs we have many times exceeded the existing capacity of picnic tables, trash containers and park benches in City Park.
This has been identified as a need that the Park and Recreation Committee has addressed. They have recommended that four picnic tables, two trash containers and a park bench be purchased for an expanded area of City Park. The City Council concurred with that purchase and these have been placed on order. The low quote for these purchases was $4121.28 which includes freight. Keep in mind park equipment needs to be far more durable than household use so products are more expensive than you may think. The city did receive 4 quotes with the highest quote for the same equipment being approximately $7600. Given that range I think the value for dollars spent is high.
The city hopes to see the new equipment delivered in the near future.
Friday, September 30, 2011
Community Banners
There seems to be a communication thing going on everywhere. We see it in all the new technology such as iphones and Droids. There are tablets, Netbooks, Notebooks, and Mini’s of all kinds. MP3 players you can hardly see and Flash Drives that hold more megabits than most of us know what to do with. Digital camera used to be 3.2 megabits and now sport upwards of 19 megabits per picture. All this technology moves with creation and expansion that is at times hard to comprehend.
There is however another form of communication which is very straight forward and old fashion. It has been around in some form for centuries. It is the Sign. Signs take on a number of forms, electronic dynamic, lighted, sandwich board, poster board and banners. They proclaim just about anything you can imagine but generally revolve around advertising in some form. With signs in Breezy Point some level of tolerance was needed as to the extent of use. This was seen as a nuisance.
The city had undertaken a sign ordinance a couple of years ago to address the issue. In working with the requirements it found some unintended consequences. Certain activities were prohibited in use of banners and temporary signs and they were ongoing compliance issues. These generally involved signs for non-profits and community events. After considerable discussion at the Planning Commission a recommendation was made for a change in the ordinances.
This change provides for signs and banners with the following language:
Non-profit and civic organizations may display, without permit, a banner or temporary sign to advertise a specific or single day event. Said advertisement may be displayed seven (7) days prior to the event, and must be removed within twenty-four (24) hours of the conclusion of the event. Advertisements shall not be placed on the public right-of-way. Permission of the property owners must be obtained prior to the display of the banner or temporary sign.
With this change we hope to encourage community activity and remove barriers to those events that promote Breezy Point in a positive way.
There is however another form of communication which is very straight forward and old fashion. It has been around in some form for centuries. It is the Sign. Signs take on a number of forms, electronic dynamic, lighted, sandwich board, poster board and banners. They proclaim just about anything you can imagine but generally revolve around advertising in some form. With signs in Breezy Point some level of tolerance was needed as to the extent of use. This was seen as a nuisance.
The city had undertaken a sign ordinance a couple of years ago to address the issue. In working with the requirements it found some unintended consequences. Certain activities were prohibited in use of banners and temporary signs and they were ongoing compliance issues. These generally involved signs for non-profits and community events. After considerable discussion at the Planning Commission a recommendation was made for a change in the ordinances.
This change provides for signs and banners with the following language:
Non-profit and civic organizations may display, without permit, a banner or temporary sign to advertise a specific or single day event. Said advertisement may be displayed seven (7) days prior to the event, and must be removed within twenty-four (24) hours of the conclusion of the event. Advertisements shall not be placed on the public right-of-way. Permission of the property owners must be obtained prior to the display of the banner or temporary sign.
With this change we hope to encourage community activity and remove barriers to those events that promote Breezy Point in a positive way.
Friday, September 16, 2011
All Vetrans Memorial
The City Council reviewed the plans for the All Veterans Memorial at the September meeting. Activity for the memorial has been accomplished and completed for this year with the physical area of the memorial being brought up to grade and sodded. No additional work is scheduled for this year.
The centerpiece of the memorial is a sculpture that will be erected next spring. The sculpture was created by Jeff Kreitz and is really something to see. I believe those who have seen it feel it is a very beautiful and impressive. It is a somewhat spiritual representation of a non-descript veteran with a purple heart. Also to be included will be a couple of granite benches. Further plans at this time are yet to be worked out for 2012 with all expenses to be paid through the sale of pavers and donations to the cemetery.
In discussing the project Cemetery Commission Chair Gary Bakken thanked all those who have participated in the project. He indicated there is a good deal of planning and fund raising activity is to be accomplished before moving on with construction for 2012.
The City Council approved the activities for 2011 and asked for an update on the project prior to construction in 2012.
The centerpiece of the memorial is a sculpture that will be erected next spring. The sculpture was created by Jeff Kreitz and is really something to see. I believe those who have seen it feel it is a very beautiful and impressive. It is a somewhat spiritual representation of a non-descript veteran with a purple heart. Also to be included will be a couple of granite benches. Further plans at this time are yet to be worked out for 2012 with all expenses to be paid through the sale of pavers and donations to the cemetery.
In discussing the project Cemetery Commission Chair Gary Bakken thanked all those who have participated in the project. He indicated there is a good deal of planning and fund raising activity is to be accomplished before moving on with construction for 2012.
The City Council approved the activities for 2011 and asked for an update on the project prior to construction in 2012.
Friday, September 9, 2011
New Market Value Aid
For 2012 there has been a change in the law that deals with Homestead Credit. This will affect homeowners and cities in slightly different ways. The outcome is somewhat difficult to predict when it comes to final taxes as the tax system has many variables that contribute to what your final property tax bill is.
So how this worked in the past was a city would make the general levy to set taxes. The county would then tell the state how many homestead properties there are within that jurisdiction. The state would appropriate a dollar amount for each homestead property and the county would reduce the levy by the amount of the state appropriation. The reduced levy was then spread across all taxpaying properties. Your tax statement would show a line account of Homestead Credit which reduced your overall taxes. This was followed with a payment by the state to each city for the amount of the homestead credit as an Aid payment to each city.
This sounds like a good approach to reduce property taxes and worked for a number of years until the state started to have fiscal problems. To balance the state budget they decided they wouldn’t make the Homestead Credit Aid payment to the cities at all making cities deal with the shortfall. After a couple of years the program was funded again for a few years with another fiscal crisis that required the program be eliminated in some cities where the state felt the city had adequate tax base to deal with the lack of Aid. Again the cities had to deal with the shortfall. The program took another hit where only a portion of the Aid payments were being paid to those jurisdictions that still received payments. With the budget arrangements made in this last legislative session the program will see a final reduced payment being made.
For 2012 the program is reinvented. Homeowners will see an exclusion of Market Value of their property. What this means is the Market Value will be reduced according to a formula prescribed under state law. Homesteaded property owners with Market Values under $413,800 will see a minimum of $30,400 reduction plus an additional 9% reduction for market values above $76,000. How this works is if you have a $100,000 home there is a deduction of $30,400 made from Market Value making the value $69,600. The difference then of $24,000 (100,000 – 76,000) is multiplied by 9% for an additional reduction in value of $2,160. The Market Value for this home becomes $67,440. The tax capacity is then calculated based on the reduced market value. The tax capacity at 1% in prior years is $1,000. For 2012 the Tax Capacity will be $674.
So with this change, a slight shift of tax burden occurs to non-homestead, commercial and industrial properties. How this will affects taxes will depend on the number and value of Homestead properties and the extent of other properties within a jurisdiction. We can only wait and see what the outcome will bring.
So how this worked in the past was a city would make the general levy to set taxes. The county would then tell the state how many homestead properties there are within that jurisdiction. The state would appropriate a dollar amount for each homestead property and the county would reduce the levy by the amount of the state appropriation. The reduced levy was then spread across all taxpaying properties. Your tax statement would show a line account of Homestead Credit which reduced your overall taxes. This was followed with a payment by the state to each city for the amount of the homestead credit as an Aid payment to each city.
This sounds like a good approach to reduce property taxes and worked for a number of years until the state started to have fiscal problems. To balance the state budget they decided they wouldn’t make the Homestead Credit Aid payment to the cities at all making cities deal with the shortfall. After a couple of years the program was funded again for a few years with another fiscal crisis that required the program be eliminated in some cities where the state felt the city had adequate tax base to deal with the lack of Aid. Again the cities had to deal with the shortfall. The program took another hit where only a portion of the Aid payments were being paid to those jurisdictions that still received payments. With the budget arrangements made in this last legislative session the program will see a final reduced payment being made.
For 2012 the program is reinvented. Homeowners will see an exclusion of Market Value of their property. What this means is the Market Value will be reduced according to a formula prescribed under state law. Homesteaded property owners with Market Values under $413,800 will see a minimum of $30,400 reduction plus an additional 9% reduction for market values above $76,000. How this works is if you have a $100,000 home there is a deduction of $30,400 made from Market Value making the value $69,600. The difference then of $24,000 (100,000 – 76,000) is multiplied by 9% for an additional reduction in value of $2,160. The Market Value for this home becomes $67,440. The tax capacity is then calculated based on the reduced market value. The tax capacity at 1% in prior years is $1,000. For 2012 the Tax Capacity will be $674.
So with this change, a slight shift of tax burden occurs to non-homestead, commercial and industrial properties. How this will affects taxes will depend on the number and value of Homestead properties and the extent of other properties within a jurisdiction. We can only wait and see what the outcome will bring.
Wednesday, September 7, 2011
Win-Win
Sometimes surplus property can be a blessing to another. We all know the adage that the one mans junk is another’s treasure. In Breezy Point we didn’t have junk but did have something of value to another organization that was needed. What we are talking about was AED’s. These are Automatic External Defibulators. These units provide a shock to people to help restart their heart in the event of a heart attack. The police department carries these units. The ones that were surplus were useable but needed batteries. They also were not compatible with the systems used by North Medical. The city was able to replace these with newer units making these units surplus.
The city was contacted by a non-profit organization called Lets Go Fishing. This organization has started a Brainerd Lakes Area Chapter about 2 years ago. They have a pontoon boat and take seniors and others fishing who would not otherwise be able to do this. They take 14 out at a time twice a day Monday through Friday, May through September. Given the type of clientele they serve they wanted to carry AED units without the resources to pay for them. They had focused their fishing on Gull, Rice and Bay Lakes but will now start on Pelican as well.
They contacted the city to inquire about the units and the city council agreed to provide for the donation. The organization will be responsible for the batteries and maintenance of these units but don’t have the larger cost to purchase them. This is a win-win situation for all involved. We are fortunate to be able to provide surplus property to an organization that can use it and potentially save lives in the process. The organization benefits in obvious reasons. It doesn’t get much better than this.
The city was contacted by a non-profit organization called Lets Go Fishing. This organization has started a Brainerd Lakes Area Chapter about 2 years ago. They have a pontoon boat and take seniors and others fishing who would not otherwise be able to do this. They take 14 out at a time twice a day Monday through Friday, May through September. Given the type of clientele they serve they wanted to carry AED units without the resources to pay for them. They had focused their fishing on Gull, Rice and Bay Lakes but will now start on Pelican as well.
They contacted the city to inquire about the units and the city council agreed to provide for the donation. The organization will be responsible for the batteries and maintenance of these units but don’t have the larger cost to purchase them. This is a win-win situation for all involved. We are fortunate to be able to provide surplus property to an organization that can use it and potentially save lives in the process. The organization benefits in obvious reasons. It doesn’t get much better than this.
Friday, August 12, 2011
Can you Camp in Breezy Point?
There has been history in Breezy Point with camping throughout the city. At one time the city allowed camping to occur throughout the city. This became problematic with constant recreational fires, loud partying, and lack of sanitary facilities. The city reacted with a ban on camping, sort of.
The code continued to provide for camping in the more rural areas of the city with large parcels of property, 5 acres or more. This is on property with or without a structure. This is called Temporary Camping. Camping within the camping clusters is also allowd.
The code didn’t provide for camping in your backyard. Camping in any lot within the city wasn’t allowed but there were problems. The issue was the code had provided for “Limited Camping”. This allowed camping on a temporary basis on a residential lot for up to 14 days at a time and no more than 30 days in a calendar year. So what’s a residential lot? This wasn’t defined specifically. The zoning code provides for this as a lot zoned for residential use. This takes us back to allowing camping almost everywhere, at least in those areas zoned residential.
The Planning Commission looked at this a number of different ways. They had proposed allowing for camping in all residential lots, essentially clarifying the code in that way. They looked at allowing camping by permit for camping on vacant lots. They addressed the issue of allowing camping for those parties that have taken out a building permit to do construction. They also looked at camping only on residential lots with structures. In the end the ordinance was clarified and approved by the city council.
What is now in place allows camping on residential improved lots. These are lots with residential structures. This camping would be for a period of 14 days continuous or up to 30 days in a calendar year. They also allow camping by owners of up to 6 months cumulative time on a lot where construction is occurring. That is a building permit must be issued and the camping activity needs to meet appropriate setbacks. Parking an RV on the street in front of the property will not be allowed. Parking an RV along the side of the property so it is off the street and back from the road would be acceptable. The construction type of request was fairly common and under the past rules not allowed. With this change we have a way to allow property owners to improve their property while living on the site.
These provisions took a good deal of time spent looking at the issues towards resolution and getting final approval. I believe we now have some workable rules regarding Camping in Breezy Point.
The code continued to provide for camping in the more rural areas of the city with large parcels of property, 5 acres or more. This is on property with or without a structure. This is called Temporary Camping. Camping within the camping clusters is also allowd.
The code didn’t provide for camping in your backyard. Camping in any lot within the city wasn’t allowed but there were problems. The issue was the code had provided for “Limited Camping”. This allowed camping on a temporary basis on a residential lot for up to 14 days at a time and no more than 30 days in a calendar year. So what’s a residential lot? This wasn’t defined specifically. The zoning code provides for this as a lot zoned for residential use. This takes us back to allowing camping almost everywhere, at least in those areas zoned residential.
The Planning Commission looked at this a number of different ways. They had proposed allowing for camping in all residential lots, essentially clarifying the code in that way. They looked at allowing camping by permit for camping on vacant lots. They addressed the issue of allowing camping for those parties that have taken out a building permit to do construction. They also looked at camping only on residential lots with structures. In the end the ordinance was clarified and approved by the city council.
What is now in place allows camping on residential improved lots. These are lots with residential structures. This camping would be for a period of 14 days continuous or up to 30 days in a calendar year. They also allow camping by owners of up to 6 months cumulative time on a lot where construction is occurring. That is a building permit must be issued and the camping activity needs to meet appropriate setbacks. Parking an RV on the street in front of the property will not be allowed. Parking an RV along the side of the property so it is off the street and back from the road would be acceptable. The construction type of request was fairly common and under the past rules not allowed. With this change we have a way to allow property owners to improve their property while living on the site.
These provisions took a good deal of time spent looking at the issues towards resolution and getting final approval. I believe we now have some workable rules regarding Camping in Breezy Point.
Wednesday, August 3, 2011
Expectations
As the budget cycle begins anew the city is looking at managing with limited resources and expenses. Last year the city not only held the line with the levy, it decreased it. The budget was tight but we have managed to hold the line with frugal expectations and actions. After the budget and levy were adopted the city received news that the amount of taxes to be expected was not in the cards as a tax appeal reduced expected revenues by $117,000. This prompted further tightening of our expenses. A lot of credit goes to employees who understand the issue and have found ways to make do or do without.
This next year prompts additional concern in managing with what we have. There is a general call to keep taxes at a rate no higher than the levy for 2011. As needs become apparent we shift resources and wrestle with how to manage going forward. Some goals may need to be forsaken and others will continue. Roads will be plowed and sanded but other areas may see less attention.
The budget is probably the largest policy document the city undertakes in a given year. It meters out all aspects of operations and expectations. It holds departments accountable and gives direction. The budget becomes the roadmap for the 2012 future.
A draft budget is being prepared and will be presented to council members at a workshop session to be held on August 16th. At that time council will look at what has been proposed and what is needed. A preliminary levy has to be certified to the county auditor no later than September 15 so will be acted on at the September 6th meeting. This preliminary levy amount can not be exceeded but can be reduced. The final levy is accomplished in December.
Any suggestions or points of concern are encouraged and should be directed to your council members. Every year the budget seems to be difficult but this year seems to be more difficult than in the past. With property values being reduced even holding the levy equal to last year may prompt increases to some property owners as values shift. It is the goal of the city to do what we can to lessen the impact but also keep services intact.
This next year prompts additional concern in managing with what we have. There is a general call to keep taxes at a rate no higher than the levy for 2011. As needs become apparent we shift resources and wrestle with how to manage going forward. Some goals may need to be forsaken and others will continue. Roads will be plowed and sanded but other areas may see less attention.
The budget is probably the largest policy document the city undertakes in a given year. It meters out all aspects of operations and expectations. It holds departments accountable and gives direction. The budget becomes the roadmap for the 2012 future.
A draft budget is being prepared and will be presented to council members at a workshop session to be held on August 16th. At that time council will look at what has been proposed and what is needed. A preliminary levy has to be certified to the county auditor no later than September 15 so will be acted on at the September 6th meeting. This preliminary levy amount can not be exceeded but can be reduced. The final levy is accomplished in December.
Any suggestions or points of concern are encouraged and should be directed to your council members. Every year the budget seems to be difficult but this year seems to be more difficult than in the past. With property values being reduced even holding the levy equal to last year may prompt increases to some property owners as values shift. It is the goal of the city to do what we can to lessen the impact but also keep services intact.
Thursday, July 21, 2011
Retroreflectivity
Have you seen the new regulatory signs along our roadways? You may not know that these are new, unless you drive by them at night. You’ll know it’s a new sign as the reflection from your headlights will be very bright. Some say it almost blinds you. I don’t know about that but do know you can tell the difference.
What has happened is the federal government has changed the standards for signage for any public street, highway or bicycle trail open to the public. The new standard deals with retroreflectivity as many signs were difficult, at best, to see in the dark hours. Due to age the reflective qualities of older signs are greatly diminished. With this new approach, signs will need to meet new standards for reflectivity on an ongoing basis.
Meeting the new requirements requires the city adopt a policy concerning the maintenance of signs. What this means is signs need to be reviewed for night time visibility (reflective qualities) and replaced when they no longer meet the requirements. Doing this involves the adoption of a policy concerning how this will be achieved.
In Breezy Point the City Council adopted a policy concerning the maintenance of signs. The policy provides that in meeting the law we will replace signs on a routine planned basis. This helps to minimize costs. Inspections will be used to determine if a sign meets the standards but the policy also provides that signs must be replaced on a periodic basis. It is anticipated that the duration of sign use would be 10-12 years. All signs would be replaced on this schedule, at a minimum.
This effort is not cheap. Each sign, like stop signs, cost about $100 per sign to replace. Eliminating signs that don’t provide benefit keeps our costs down. Under the policy some signs will be eliminated. Keeping the costs in check is also being done with a phased approach to installation. All regulatory signs need to be replaced by January of 2015. All overhead guide and street name signs will be replaced by January 2018.
The city has an inventory of all signs within the city. We have started the process of replacement and an annual budget has been prepared to address these replacements. To meet the ongoing needs of replacement our annual cost will be about $5,500. This mandate has increased our sign budget dramatically over the past when we only replaced stolen or damaged signs. Safety is important and we understand the need for change but given economic conditions it’s a tough time to make this transition but necessary.
Given the new approach to signage we’ll be safer and hopefully we won’t get lost in the dark of night.
What has happened is the federal government has changed the standards for signage for any public street, highway or bicycle trail open to the public. The new standard deals with retroreflectivity as many signs were difficult, at best, to see in the dark hours. Due to age the reflective qualities of older signs are greatly diminished. With this new approach, signs will need to meet new standards for reflectivity on an ongoing basis.
Meeting the new requirements requires the city adopt a policy concerning the maintenance of signs. What this means is signs need to be reviewed for night time visibility (reflective qualities) and replaced when they no longer meet the requirements. Doing this involves the adoption of a policy concerning how this will be achieved.
In Breezy Point the City Council adopted a policy concerning the maintenance of signs. The policy provides that in meeting the law we will replace signs on a routine planned basis. This helps to minimize costs. Inspections will be used to determine if a sign meets the standards but the policy also provides that signs must be replaced on a periodic basis. It is anticipated that the duration of sign use would be 10-12 years. All signs would be replaced on this schedule, at a minimum.
This effort is not cheap. Each sign, like stop signs, cost about $100 per sign to replace. Eliminating signs that don’t provide benefit keeps our costs down. Under the policy some signs will be eliminated. Keeping the costs in check is also being done with a phased approach to installation. All regulatory signs need to be replaced by January of 2015. All overhead guide and street name signs will be replaced by January 2018.
The city has an inventory of all signs within the city. We have started the process of replacement and an annual budget has been prepared to address these replacements. To meet the ongoing needs of replacement our annual cost will be about $5,500. This mandate has increased our sign budget dramatically over the past when we only replaced stolen or damaged signs. Safety is important and we understand the need for change but given economic conditions it’s a tough time to make this transition but necessary.
Given the new approach to signage we’ll be safer and hopefully we won’t get lost in the dark of night.
Thursday, July 14, 2011
Variances
I’m sure it wasn’t the top of your agenda but if you needed to address a variance from zoning regulations you have been out of luck for about two years if you lived in a city. The good news is the legislature finally found a solution that was adopted in state law to solve the problem.
What had happened was there was a court ruling concerning a variance request in the city of Minnetonka. Variances in the past were considered when a “hardship” existed. The hardship had to be with a situation that exists with the land and can not be created by the applicant or a former owner. The hardship can not be economic in nature. The courts ruled that a “hardship” means there is no other use of the property rather than the traditional or former approach to the definition.
Counties on the other hand have a different standard in state law, that of “practical difficulty”. Essentially the definitions are the same but with counties they continued to have the ability to grant variances. The legislature finally determined that the standard of “practical difficulty” could be used for cities making that change in state law.
Cities now have the ability to grant variances under the statues regardless of how local ordinances are written. It is always helpful however to eliminate confusion in the code provisions by having the local ordinances match state law, even though state law supersedes local codes. The Planning Commission reviewed their code provision regarding the change in state law and made some minor modifications to it. With that recommendation the City Council approved the change in the code. Ordinance 11-09, 3rd Series was adopted and now the city is in conformance with state law regarding the issuance of variances.
All that being said the granting of variances is not something the Planning Commission (as the Board of Review) takes lightly. As stated at the start the conditions for a variance are rather strict. The new “practical difficultly” is no different that the old “hardship”. The conditions must run with the land and not be self imposed or economic in nature. A variance can not be granted for a use. Variances are typically for setbacks or other specific requirements of the code.
The granting of a variance is a process and an outcome. Requesting a variance requires a fee be paid and a public hearing held. Property owners within 350 feet of the property are mailed notice to comment on the proposal. After reviewing the facts and hearing from the public the Planning Commission makes a determination. If a variance is granted a document is recorded that runs with the land providing for the deviation in zoning requirements.
Just because we now have the authority doesn’t mean they are easy to come by. If you are thinking about one, contact city staff to discuss your proposal and whether or not the granting is feasible. Only the Planning Commission can approve or deny a request.
What had happened was there was a court ruling concerning a variance request in the city of Minnetonka. Variances in the past were considered when a “hardship” existed. The hardship had to be with a situation that exists with the land and can not be created by the applicant or a former owner. The hardship can not be economic in nature. The courts ruled that a “hardship” means there is no other use of the property rather than the traditional or former approach to the definition.
Counties on the other hand have a different standard in state law, that of “practical difficulty”. Essentially the definitions are the same but with counties they continued to have the ability to grant variances. The legislature finally determined that the standard of “practical difficulty” could be used for cities making that change in state law.
Cities now have the ability to grant variances under the statues regardless of how local ordinances are written. It is always helpful however to eliminate confusion in the code provisions by having the local ordinances match state law, even though state law supersedes local codes. The Planning Commission reviewed their code provision regarding the change in state law and made some minor modifications to it. With that recommendation the City Council approved the change in the code. Ordinance 11-09, 3rd Series was adopted and now the city is in conformance with state law regarding the issuance of variances.
All that being said the granting of variances is not something the Planning Commission (as the Board of Review) takes lightly. As stated at the start the conditions for a variance are rather strict. The new “practical difficultly” is no different that the old “hardship”. The conditions must run with the land and not be self imposed or economic in nature. A variance can not be granted for a use. Variances are typically for setbacks or other specific requirements of the code.
The granting of a variance is a process and an outcome. Requesting a variance requires a fee be paid and a public hearing held. Property owners within 350 feet of the property are mailed notice to comment on the proposal. After reviewing the facts and hearing from the public the Planning Commission makes a determination. If a variance is granted a document is recorded that runs with the land providing for the deviation in zoning requirements.
Just because we now have the authority doesn’t mean they are easy to come by. If you are thinking about one, contact city staff to discuss your proposal and whether or not the granting is feasible. Only the Planning Commission can approve or deny a request.
Friday, July 8, 2011
Impacts
The current state of the Minnesota shutdown is a bit perplexing. Both sides have dug in their heels and are firmly entrenched in their point of view. It seems they are looking to be winners if their side prevails but really there are no winners in all of this. Legislators have a job to do and it seems they are just spinning their wheels. Part of being a leader is looking at compromises or finding solutions to get the job done.
The shutdown may save some money with the lack of payrolls but it also costs money for the actions necessary to work through the layoff process. It costs the state (and some local governments) funds to pay unemployment compensation. It costs us all in the inaction of moving forward. Services have been halted and some unexpected outcomes come into play.
In Breezy Point the only inconvenience I have heard about is the beach closing on Pelican Lake. This popular spot is fenced and the gates are closed. We fortunately have our liquor licenses on a calendar basis so there aren’t concerns with these but the state gives final approval on almost all liquor licenses.
The city gets very little money from the state so that isn’t really an issue at this point. Local Government Aid and Market Value Homestead Credit were removed from our revenue sources a few years ago. The city receives Police Aid from the state and we’re hoping this revenue source isn’t cut with their budget discussions and final legislation.
Aside from that the impact on the City of Breezy Point is only in terms of our need to work with state agencies or secondary impacts with others we work with who rely on them. I hope for all our sakes that the issues are resolved soon. A prolonged shutdown isn’t in anyone’s best interest nor is it good for the State of Minnesota. We have a reputation as having good government but right now that concept is questionable.
The shutdown may save some money with the lack of payrolls but it also costs money for the actions necessary to work through the layoff process. It costs the state (and some local governments) funds to pay unemployment compensation. It costs us all in the inaction of moving forward. Services have been halted and some unexpected outcomes come into play.
In Breezy Point the only inconvenience I have heard about is the beach closing on Pelican Lake. This popular spot is fenced and the gates are closed. We fortunately have our liquor licenses on a calendar basis so there aren’t concerns with these but the state gives final approval on almost all liquor licenses.
The city gets very little money from the state so that isn’t really an issue at this point. Local Government Aid and Market Value Homestead Credit were removed from our revenue sources a few years ago. The city receives Police Aid from the state and we’re hoping this revenue source isn’t cut with their budget discussions and final legislation.
Aside from that the impact on the City of Breezy Point is only in terms of our need to work with state agencies or secondary impacts with others we work with who rely on them. I hope for all our sakes that the issues are resolved soon. A prolonged shutdown isn’t in anyone’s best interest nor is it good for the State of Minnesota. We have a reputation as having good government but right now that concept is questionable.
Monday, June 27, 2011
Honoring all Veterans
The Pelican Woods Cemetery is Breezy Point will see an “All Veterans” memorial in the near future due to a grant that was given the cemetery (city) this past year from the Fletcher Foundation. The Breezy Point Cemetery Commission has been actively pursuing this goal with hopes of having a sculpture and benches installed by fall.
The Breezy Point Cemetery Commission is a group of 6 individuals and a city council liaison who share a passion for the management and betterment of the cemetery. They address the needs of contract maintenance, garden development and weekly maintenance of the cemetery through coordination of the “Friends of the Cemetery”. The Friends of the Cemetery are a group of people who meet on a weekly basis every Monday morning at 10:00 am to assist in the maintenance and improvement of the cemetery grounds. If you are interested in participating as a Friend of the Cemetery you can show up at the cemetery on Monday morning. The volunteer effort is largely one of gardening but they have also assisted in portions of projects accomplished at the cemetery.
The project this year has been the Veterans Memorial. This has been a long awaited venture that is only possible due to the grant received. As stated the memorial will include a sculpture what will be built by Jeff Kreitz. Some of you may recognize him but for those who do not he is a local artist with many projects under his hand. I’m sure you have seen his Moose along Ski Chalet Drive. The sculpture will be an image of a non-gendered person with a purple heart. A couple of stone benches are to be established in the area of the sculpture. Accomplishing all this will involve some fill and compaction in the area of the memorial. The memorial is to be located at the fork in the road.
The scope of the project is limited at this point but the cemetery commission would like to continue to improve the memorial as time and funds permit. Fund raising has started by soliciting general donations but the thought has also been to also sell some form of paving bricks/stones which commemorate veterans of all branches of service. If you have an interest in a donation please forward it to Breezy Point City Hall. Your donations are tax deductible.
The Breezy Point Cemetery Commission is a group of 6 individuals and a city council liaison who share a passion for the management and betterment of the cemetery. They address the needs of contract maintenance, garden development and weekly maintenance of the cemetery through coordination of the “Friends of the Cemetery”. The Friends of the Cemetery are a group of people who meet on a weekly basis every Monday morning at 10:00 am to assist in the maintenance and improvement of the cemetery grounds. If you are interested in participating as a Friend of the Cemetery you can show up at the cemetery on Monday morning. The volunteer effort is largely one of gardening but they have also assisted in portions of projects accomplished at the cemetery.
The project this year has been the Veterans Memorial. This has been a long awaited venture that is only possible due to the grant received. As stated the memorial will include a sculpture what will be built by Jeff Kreitz. Some of you may recognize him but for those who do not he is a local artist with many projects under his hand. I’m sure you have seen his Moose along Ski Chalet Drive. The sculpture will be an image of a non-gendered person with a purple heart. A couple of stone benches are to be established in the area of the sculpture. Accomplishing all this will involve some fill and compaction in the area of the memorial. The memorial is to be located at the fork in the road.
The scope of the project is limited at this point but the cemetery commission would like to continue to improve the memorial as time and funds permit. Fund raising has started by soliciting general donations but the thought has also been to also sell some form of paving bricks/stones which commemorate veterans of all branches of service. If you have an interest in a donation please forward it to Breezy Point City Hall. Your donations are tax deductible.
Monday, June 20, 2011
2010 Audit
Each year the city does an annual audit. The audit is a means for an independent accountant to look at the records and clarify the financial position of the city. In doing so they look at all funds making sure revenues and expenditures were coded correctly, expenditures were valid and we have met other requirements of law regarding municipal finances.
This year was a bit different in that we have restructured our accounting slightly to deal with better accountability in reporting and also start a long range financial plan for capital expenditures. We also had established a finance committee to oversee the finances on a monthly basis. This in itself does not create change but as we discuss and deal with the city finances we have developed different approaches to some accounts, which prompt journal entries to better acknowledge the situations.
The audit went well with only a few items that needed discussion. With the change in the budget and financial statements format there was some confusion about where things go where. When working through these we came to the final amounts for reporting.
The general outcome is the city is in good financial shape. The general fund, which includes debt service and the revolving capital fund, has net assets of $2,360,379. A portion of these funds are earmarked and some are strictly reserved for specific purposes. The sewer fund, which is an enterprise fund, has reserved funding that can only be used for sewer activities. Here the overall balance is $2,610,926. Most of this is reserved for sewer capital expenditures.
A statement was made regarding the state auditors fund balance reserve amount should be between 35% and 50% of the budget amount. The budget for 2010 was set at $1,671,975. With fund reserves at $816,570 we have 48% reserve which meets state recommendations. This reserve increased by about $60,000 from that of last year.
Looking forward one recommendation was to decrease debt service. This can’t be done immediately. It is anticipated that with the call date on two bonds approaching in the next couple of years that we call bonds and retire them. This would free up a substantial amount of cash on an annual basis.
One area of concern is that of tax collection. This was not discussed at the council meeting but collections of levied taxes are not 100%. The city saw a collection rate of 92% overall for 2010. A good portion of this has to do with foreclosed properties. We are seeing properties selling which provides for the payment of past due taxes, which is helpful. The other part of this concern is with a tax appeal we’ll see in 2011 a rather large amount of taxes unpaid in addition to the general tax collection. The outcome of this concern is to be really prudent about spending. I believe the city will manage it well but the audit for next year will show a rather large decrease in tax collection to budget.
The good news is we’re doing OK but could always be better. The not so good news is a stressed economic future for 2011 based on revenues. We do however have some control with expenditures which are being watched closely. Breezy Point is not a rich city but we are managing within budget and revenue constraints.
This year was a bit different in that we have restructured our accounting slightly to deal with better accountability in reporting and also start a long range financial plan for capital expenditures. We also had established a finance committee to oversee the finances on a monthly basis. This in itself does not create change but as we discuss and deal with the city finances we have developed different approaches to some accounts, which prompt journal entries to better acknowledge the situations.
The audit went well with only a few items that needed discussion. With the change in the budget and financial statements format there was some confusion about where things go where. When working through these we came to the final amounts for reporting.
The general outcome is the city is in good financial shape. The general fund, which includes debt service and the revolving capital fund, has net assets of $2,360,379. A portion of these funds are earmarked and some are strictly reserved for specific purposes. The sewer fund, which is an enterprise fund, has reserved funding that can only be used for sewer activities. Here the overall balance is $2,610,926. Most of this is reserved for sewer capital expenditures.
A statement was made regarding the state auditors fund balance reserve amount should be between 35% and 50% of the budget amount. The budget for 2010 was set at $1,671,975. With fund reserves at $816,570 we have 48% reserve which meets state recommendations. This reserve increased by about $60,000 from that of last year.
Looking forward one recommendation was to decrease debt service. This can’t be done immediately. It is anticipated that with the call date on two bonds approaching in the next couple of years that we call bonds and retire them. This would free up a substantial amount of cash on an annual basis.
One area of concern is that of tax collection. This was not discussed at the council meeting but collections of levied taxes are not 100%. The city saw a collection rate of 92% overall for 2010. A good portion of this has to do with foreclosed properties. We are seeing properties selling which provides for the payment of past due taxes, which is helpful. The other part of this concern is with a tax appeal we’ll see in 2011 a rather large amount of taxes unpaid in addition to the general tax collection. The outcome of this concern is to be really prudent about spending. I believe the city will manage it well but the audit for next year will show a rather large decrease in tax collection to budget.
The good news is we’re doing OK but could always be better. The not so good news is a stressed economic future for 2011 based on revenues. We do however have some control with expenditures which are being watched closely. Breezy Point is not a rich city but we are managing within budget and revenue constraints.
Thursday, June 2, 2011
Trails
The Park and Recreation Committee has been looking at park needs within Breezy Point and trying to address various aspects of recreation for the community. Most people think of these activities in terms of active parks such as that found at city hall with ball fields and play structures. This still is predominately their focus but they also embrace passive recreation with open or green areas.
There has also been a movement in general throughout the county to establish trails and linkages between various areas. These linkages can be between parks and parkland or can be linkages from one area of the community to another. Many cities have a system of sidewalks which serve pedestrian travel. Many cities focus on a broader trail system which includes bicycle trails. In this area we have the Paul Bunyan Byway system which links several communities to the Paul Bunyan Trail with some bicycle designations and hiking trails. Building on this system has generally occurred with the county highway system but some discussion has occurred at local levels.
Using existing transportation corridors within city right-of-ways is being considered. Some of the roadways in Breezy Point have the potential for a trail system to link areas together. Recently, at a council meeting, a resident made an appeal to work towards a trail that would be adjacent to Dove Street and link Co. Rd. 4 with the Camping Cluster II. This trail, if built in the future, would be approximately 1 ¾ mile long. Other opportunities for trails have been expressed for collector roads of the city.
Trails are great and really enhance the character of a community. They are however more costly than some people would imagine. The consulting city engineer has given us a ball park estimate of about $35 per lineal foot for construction costs. Having adequate right-of way or easement is sometimes a problem. You would think with a 66 foot right-of-way there would be adequate space for roadway and trail when you consider most roadways are supposed to be centered in the right-of-way. You don’t want the trail to be in the bottom of the ditch so it needs to be moved to the edge of the right-of-way.
In any event the aspect of trails is something that will be considered for the Comprehensive Park Plan. The city isn’t flush with money so accomplishing them is maybe another issue but having a long term plan for them is important. If you have concerns or insight you’d like to offer please contact a member of the Park and Recreation Committee. They are listed on the web site.
There has also been a movement in general throughout the county to establish trails and linkages between various areas. These linkages can be between parks and parkland or can be linkages from one area of the community to another. Many cities have a system of sidewalks which serve pedestrian travel. Many cities focus on a broader trail system which includes bicycle trails. In this area we have the Paul Bunyan Byway system which links several communities to the Paul Bunyan Trail with some bicycle designations and hiking trails. Building on this system has generally occurred with the county highway system but some discussion has occurred at local levels.
Using existing transportation corridors within city right-of-ways is being considered. Some of the roadways in Breezy Point have the potential for a trail system to link areas together. Recently, at a council meeting, a resident made an appeal to work towards a trail that would be adjacent to Dove Street and link Co. Rd. 4 with the Camping Cluster II. This trail, if built in the future, would be approximately 1 ¾ mile long. Other opportunities for trails have been expressed for collector roads of the city.
Trails are great and really enhance the character of a community. They are however more costly than some people would imagine. The consulting city engineer has given us a ball park estimate of about $35 per lineal foot for construction costs. Having adequate right-of way or easement is sometimes a problem. You would think with a 66 foot right-of-way there would be adequate space for roadway and trail when you consider most roadways are supposed to be centered in the right-of-way. You don’t want the trail to be in the bottom of the ditch so it needs to be moved to the edge of the right-of-way.
In any event the aspect of trails is something that will be considered for the Comprehensive Park Plan. The city isn’t flush with money so accomplishing them is maybe another issue but having a long term plan for them is important. If you have concerns or insight you’d like to offer please contact a member of the Park and Recreation Committee. They are listed on the web site.
Wednesday, May 4, 2011
Summer?
With spring (hopefully) here the city is in the process of changing directions in what we do to accommodate the summer season. Plows have been taken off and stored. Trucks have been cleaned of sand and salt. Brine containers have been emptied and removed. The grader is now grading roads rather than plowing and mowing equipment has been readied.
The wastewater treatment plant begins its season with a survey of conditions in the spray irrigation fields. Trees that came down in the winter are cleared where they were in the way. Spray heads are tested, fixed and replaced as needed. Pumps are reviewed and irrigation starts. The system we have relies on winter storage and summer disposal of effluent, so every day counts. With summer comes construction season for many. That means the city locates utility lines among other needs.
Parks are being to be maintained on a consistent basis. The bathroom has been opened for public use at City Park. Inspections are done on a regular basis and the beach is readied for summer use. A new barbeque grill will be installed in City Park.
The dock at the landing has been reinstalled. Most years the dock at the landing is not removed but this past season one of the floating sections developed a leak and needed to be replaced or repaired. Replacement was costly and welding of the plastic float seemed iffy. One of the public works crew thought that filling the float with foam was a good idea. After checking with those that know, we filled the float with closed cell foam at about one third the cost of replacement. The dock looks and works great.
The Cemetery Commission has set a date for spring cleanup for May 9th at 9:00 am. Anyone interested in helping out is encouraged to attend. If the day brings foul weather they have reserved the May 15th at 9:00 as an alternate date. The friends of the Cemetery meet every Monday at 9:00 am throughout the summer to spruce up the grounds and make it look as nice as possible.
I think we’re ready for summer if it ever gets here. The influx of summer residents and visitors makes for Breezy Point to be a very dynamic place. We all look forward to warmer weather and the fun that comes with summers in northern Minnesota. Make it a great year!
The wastewater treatment plant begins its season with a survey of conditions in the spray irrigation fields. Trees that came down in the winter are cleared where they were in the way. Spray heads are tested, fixed and replaced as needed. Pumps are reviewed and irrigation starts. The system we have relies on winter storage and summer disposal of effluent, so every day counts. With summer comes construction season for many. That means the city locates utility lines among other needs.
Parks are being to be maintained on a consistent basis. The bathroom has been opened for public use at City Park. Inspections are done on a regular basis and the beach is readied for summer use. A new barbeque grill will be installed in City Park.
The dock at the landing has been reinstalled. Most years the dock at the landing is not removed but this past season one of the floating sections developed a leak and needed to be replaced or repaired. Replacement was costly and welding of the plastic float seemed iffy. One of the public works crew thought that filling the float with foam was a good idea. After checking with those that know, we filled the float with closed cell foam at about one third the cost of replacement. The dock looks and works great.
The Cemetery Commission has set a date for spring cleanup for May 9th at 9:00 am. Anyone interested in helping out is encouraged to attend. If the day brings foul weather they have reserved the May 15th at 9:00 as an alternate date. The friends of the Cemetery meet every Monday at 9:00 am throughout the summer to spruce up the grounds and make it look as nice as possible.
I think we’re ready for summer if it ever gets here. The influx of summer residents and visitors makes for Breezy Point to be a very dynamic place. We all look forward to warmer weather and the fun that comes with summers in northern Minnesota. Make it a great year!
Friday, April 15, 2011
Every Little Bit Helps!
Managing in times of fiscal stress can be a challenge. Revenues are down. Some of our expenses have gone up considerably such as fuel. Competition is fierce which provides some relief. Reconsidering most things becomes the norm. More needs become wants as our viewpoints change.
Every chance we get we’re looking at cutting costs. We search for the best prices in purchasing products. We look towards more efficient ways of doing things. Service levels are scrutinized. Overtime is avoided. We have been selling surplus property on eBay. Contracts are being renegotiated. Spending occurs only where the need exists.
This really is paying off. The lighting at City Hall has been changed to a more efficient standard. Cell phones have been changed to reduce our costs. Programmable thermostats have been installed in city hall. In the recent remodeling we reused cabinets. No new furnishings were bought. A new score board will appear in city park with a change in vending machines at no cost.
Another recent success is that of a new copier. You may think that getting a new copier would cost more but this wasn’t the case. With the price of copy machines going down and competition improving we were able to reduce costs for a copier at the Public Safety Building last year. This saved a good deal of money. We attempted to address the copier at city hall at that time, but given the lease terms we were unable to do it then.
This year we took another look and found that we could buy out the lease and replace the machine we have with a smaller and more inexpensive machine that meets our needs at a significantly lower cost. Without getting into the specifics of brands and detailed expenses our cost was reduced from approximately $715 per month, which included maintenance and some supplies. We reduced our costs to approximately $450 per month with similar arrangements. The annual savings amounts to about $3,400.
Some may say in the grand scheme of things perhaps that isn’t significant. I’d say it is. Nickels and dimes add up. Shopping around for the best deal is important. Working competition has its advantages and recognizing our needs can save dollars.
Every little bit helps.
Every chance we get we’re looking at cutting costs. We search for the best prices in purchasing products. We look towards more efficient ways of doing things. Service levels are scrutinized. Overtime is avoided. We have been selling surplus property on eBay. Contracts are being renegotiated. Spending occurs only where the need exists.
This really is paying off. The lighting at City Hall has been changed to a more efficient standard. Cell phones have been changed to reduce our costs. Programmable thermostats have been installed in city hall. In the recent remodeling we reused cabinets. No new furnishings were bought. A new score board will appear in city park with a change in vending machines at no cost.
Another recent success is that of a new copier. You may think that getting a new copier would cost more but this wasn’t the case. With the price of copy machines going down and competition improving we were able to reduce costs for a copier at the Public Safety Building last year. This saved a good deal of money. We attempted to address the copier at city hall at that time, but given the lease terms we were unable to do it then.
This year we took another look and found that we could buy out the lease and replace the machine we have with a smaller and more inexpensive machine that meets our needs at a significantly lower cost. Without getting into the specifics of brands and detailed expenses our cost was reduced from approximately $715 per month, which included maintenance and some supplies. We reduced our costs to approximately $450 per month with similar arrangements. The annual savings amounts to about $3,400.
Some may say in the grand scheme of things perhaps that isn’t significant. I’d say it is. Nickels and dimes add up. Shopping around for the best deal is important. Working competition has its advantages and recognizing our needs can save dollars.
Every little bit helps.
Thursday, April 7, 2011
Cooperation
Sometimes the big picture gets lost in the rhetoric we hear in the media pertaining to government. We hear all about the things that don’t go right. There is this pervasive attitude that government is wasteful or inefficient. I believe these are unfair in most instances however we can always find examples that fit our way of thinking.
I do however have to point out that government is looking for more and more ways to work together to solve problems or issues to save costs and improve efficiency in government. Recently Region Five Development Commission sponsored meetings entitled “City Conversations”. The purpose of the meetings was to gather local governmental representatives together to talk about what areas of need exist and how we can help each other accomplish them while saving funds, sharing expertise, equipment or manpower.
The workshop setting to gather local governments may be new but the concept of cooperation isn’t. The City of Breezy Point has been cooperating with Pequot Lakes and Ideal Township to provide fire service at a lower cost than having our own department. The city has been providing police service to Pelican Township. Recently we explored the possibility of a shared planner. There are mutual aid agreements in place for fire and police protection. We have an informal agreement concerning backup for sewer operations.
The revenue side has been tough on all of us. Local Government Aid was taken from the city two years ago. Other cities are potentially loosing it with this budget cycle. There are “unfunded mandates” that push expenses on us. We have recently had a marked decrease in market value and a tax appeal that has reduced taxable market value of property. I think most governments are on the lookout for ways to save money, time, and share expertise to deal with the changing life as we know it.
A recent success involves the need for a licensed septic system inspector. With a retirement and change in staff we lost the persons who did this for the city. Filling this void is necessary and important as we need to address the concerns with new and replacement systems. Crow Wing County suggested they have individuals who are properly licensed and agreed to help us with this at no cost to the city.
Being frugal and prudent is expected. Finding ways to accomplish our goals in that fashion is also expected. Cooperation is one means towards getting there.
I do however have to point out that government is looking for more and more ways to work together to solve problems or issues to save costs and improve efficiency in government. Recently Region Five Development Commission sponsored meetings entitled “City Conversations”. The purpose of the meetings was to gather local governmental representatives together to talk about what areas of need exist and how we can help each other accomplish them while saving funds, sharing expertise, equipment or manpower.
The workshop setting to gather local governments may be new but the concept of cooperation isn’t. The City of Breezy Point has been cooperating with Pequot Lakes and Ideal Township to provide fire service at a lower cost than having our own department. The city has been providing police service to Pelican Township. Recently we explored the possibility of a shared planner. There are mutual aid agreements in place for fire and police protection. We have an informal agreement concerning backup for sewer operations.
The revenue side has been tough on all of us. Local Government Aid was taken from the city two years ago. Other cities are potentially loosing it with this budget cycle. There are “unfunded mandates” that push expenses on us. We have recently had a marked decrease in market value and a tax appeal that has reduced taxable market value of property. I think most governments are on the lookout for ways to save money, time, and share expertise to deal with the changing life as we know it.
A recent success involves the need for a licensed septic system inspector. With a retirement and change in staff we lost the persons who did this for the city. Filling this void is necessary and important as we need to address the concerns with new and replacement systems. Crow Wing County suggested they have individuals who are properly licensed and agreed to help us with this at no cost to the city.
Being frugal and prudent is expected. Finding ways to accomplish our goals in that fashion is also expected. Cooperation is one means towards getting there.
Friday, March 25, 2011
TIF Issues
The city has worked with individuals in the past using an economic development tool called Tax Increment Financing. This tool is a means of collecting taxes to use on a specified purpose. Tax Increment is used to generate a project that couldn’t be realized without its assistance.
There are a few different types of Tax Increment Districts. An Economic Development District lasts for approximately 10 years and is generally used with vacant property. A Redevelopment District can last up to 25 years. With a Redevelopment District the property needs to have buildings and be substandard or blighted in some way to qualify. There are other types of districts but these are the most common.
So how does this work? The mechanism of Tax Increment Financing starts with a parcel of property. What happens is a developer wishes to do a project but the costs of doing the project exceeds what it takes to make it work. With a redevelopment project, as an example, it is easy to look at the cost of removing a building and replacing it, creating a higher cost than starting with vacant property. To address these added costs the city assists the developer with tax increments that writes down the costs. They do this by certifying the taxable value of a property prior to development and then capture the difference between old tax and the tax created by the new development. This is the increment. That increment is then kept separate from other taxes and used to pay for costs associated with the assistance to the development.
The process of doing this is somewhat involved. The city needs to develop a plan to meet state requirements. This plan talks about what is going to be accomplished, sets the budget and determines the increment that will be received. The developer then signs a development agreement which states what he is going to do to accomplish the development. When the development is completed it generates larger taxes then previously paid on the parcel generating the increment. Within the development agreement is typically an assessment agreement or other assurance in value to protect the holders of the financing mechanism that increments will be paid.
Recently we saw a large decline in tax value for properties held by Whitebirch, Inc. The Marina II was one property which was improved as a result of Tax Increment. The agreement with them had a clause not to challenge the taxable value of their property, if they did they defaulted on the agreement. This was done and a notice was sent demanding the default be cured. In the event it isn’t cured the city will pursue remedies provided for in the agreement.
Tax Increment has its place and is a useful tool but in this environment of changing property values its use comes into question. In this instance the city had developed a “pay as you go” approach which means we pay only according to the amount of increment received. By doing this we limit the risk taken. In this instance we change the landscape in terms of what was meant to happen.
There are a few different types of Tax Increment Districts. An Economic Development District lasts for approximately 10 years and is generally used with vacant property. A Redevelopment District can last up to 25 years. With a Redevelopment District the property needs to have buildings and be substandard or blighted in some way to qualify. There are other types of districts but these are the most common.
So how does this work? The mechanism of Tax Increment Financing starts with a parcel of property. What happens is a developer wishes to do a project but the costs of doing the project exceeds what it takes to make it work. With a redevelopment project, as an example, it is easy to look at the cost of removing a building and replacing it, creating a higher cost than starting with vacant property. To address these added costs the city assists the developer with tax increments that writes down the costs. They do this by certifying the taxable value of a property prior to development and then capture the difference between old tax and the tax created by the new development. This is the increment. That increment is then kept separate from other taxes and used to pay for costs associated with the assistance to the development.
The process of doing this is somewhat involved. The city needs to develop a plan to meet state requirements. This plan talks about what is going to be accomplished, sets the budget and determines the increment that will be received. The developer then signs a development agreement which states what he is going to do to accomplish the development. When the development is completed it generates larger taxes then previously paid on the parcel generating the increment. Within the development agreement is typically an assessment agreement or other assurance in value to protect the holders of the financing mechanism that increments will be paid.
Recently we saw a large decline in tax value for properties held by Whitebirch, Inc. The Marina II was one property which was improved as a result of Tax Increment. The agreement with them had a clause not to challenge the taxable value of their property, if they did they defaulted on the agreement. This was done and a notice was sent demanding the default be cured. In the event it isn’t cured the city will pursue remedies provided for in the agreement.
Tax Increment has its place and is a useful tool but in this environment of changing property values its use comes into question. In this instance the city had developed a “pay as you go” approach which means we pay only according to the amount of increment received. By doing this we limit the risk taken. In this instance we change the landscape in terms of what was meant to happen.
Friday, March 11, 2011
Reduced Values
The issue of taxable valuation has come to the forefront in Breezy Point in a big way. As I’m sure you are aware the property tax system relies on setting the value of properties that is used, in part, to determine property taxes. In general the higher the value, the more property tax that is payable. The system has a few checks and balances. Each year the values are reviewed and perhaps adjusted to reflect market conditions. Each year cities and counties in the state hold a meeting called the Board of Appeal and Equalization. This meeting is where property owners have an opportunity to question their assessed value.
State law also provides that property owners can use the court system for a tax appeal. This appeal process is outside of the Board of Appeal and Equalization process. It can be undertaken at any time. It involves the filing with the courts an appeal to the value of the property. The subsequent process can get rather involved but the outcome includes a judge making a ruling about the property value under appeal.
In Breezy Point the appeal process has occurred with Whitebirch, Inc. and concluded for all of the properties on February 22, 2011. Whitebirch, Inc is the parent company of Breezy Point Resort. The outcome was a rather large reduction in overall value. The process used included the hiring of an independent appraiser. Appraisers use three factors to determine value when it comes to commercial properties. These include cost, market, and income. With non-commercial properties the income approach isn’t used. In the past a great deal of weigh was assigned to the cost of a property but the other factors were considered. Given the economy we’re presently experiencing the appraisers are now factoring income more heavily. Cost factors seem to be much less of a consideration.
The outcome we talked about resulted in the value of the resort dropping from approximately $22.8 million to $10 million. With the change in values, comes a reduction in taxes payable. With less taxes paid by one entity the burden of taxation then is shifted to other property owners.
A very large concern here is the change in approach towards valuation. The past focused on costs as the primary basis towards valuation. Now the focus is changing to income. This change could result in a tidal wave of taxation adjustments for all commercial properties. Given the already apparent adjustment in the housing market the trend seems to be going lower with a market adjustment in all areas. I would think at some point we’ll see the correction settle to a point of equilibrium but for now adjustments in value in all areas is the name of the game.
State law also provides that property owners can use the court system for a tax appeal. This appeal process is outside of the Board of Appeal and Equalization process. It can be undertaken at any time. It involves the filing with the courts an appeal to the value of the property. The subsequent process can get rather involved but the outcome includes a judge making a ruling about the property value under appeal.
In Breezy Point the appeal process has occurred with Whitebirch, Inc. and concluded for all of the properties on February 22, 2011. Whitebirch, Inc is the parent company of Breezy Point Resort. The outcome was a rather large reduction in overall value. The process used included the hiring of an independent appraiser. Appraisers use three factors to determine value when it comes to commercial properties. These include cost, market, and income. With non-commercial properties the income approach isn’t used. In the past a great deal of weigh was assigned to the cost of a property but the other factors were considered. Given the economy we’re presently experiencing the appraisers are now factoring income more heavily. Cost factors seem to be much less of a consideration.
The outcome we talked about resulted in the value of the resort dropping from approximately $22.8 million to $10 million. With the change in values, comes a reduction in taxes payable. With less taxes paid by one entity the burden of taxation then is shifted to other property owners.
A very large concern here is the change in approach towards valuation. The past focused on costs as the primary basis towards valuation. Now the focus is changing to income. This change could result in a tidal wave of taxation adjustments for all commercial properties. Given the already apparent adjustment in the housing market the trend seems to be going lower with a market adjustment in all areas. I would think at some point we’ll see the correction settle to a point of equilibrium but for now adjustments in value in all areas is the name of the game.
Wednesday, March 2, 2011
The Move Commences
This year the city had considered its space and building needs. It was decided some upgrades and refinishing were in order. A plan, with modest costs and in house labor was developed to address the needs at city hall. The building had seen some minor changes throughout its history but much of the carpet was original being in place since 1995. It had seen better days with wear and tear being apparent. When the Public Safety Building was established a few changes took place with shifting of office space.
The first phase of moving has started. The office space that housed the planner was converted to administrative functions with a new office being built within this area. All the walls have been painted and new carpeting laid. A work room was established for the copier, office supplies, and room to develop packets for council and committee meetings. Some left over cabinets from a previous minor change in the building were used in this room. All that was needed to be purchased was a countertop. The process of reassembly is occurring. With this we’ve been able to purge a great deal paperwork for recycling. The purging of files will continue with organization and a better approach to a central filing system will be established.
The next steps include the existing administrative offices being painted and new carpeting applied. A conference room will be established. In this space we’ll house planning, public works and sewer office space. Property files will be consolidated and a more efficient approach will be taken here to make these uses work together.
The final phase for interior work will include a recarpeting of the council chambers along with a removal of the dais and reorientation of the council table. Doing this improves the utility of the room by making a bit more space available. It also allows the AV equipment to stay where it is and be in the rear of the room rather than off to one side. The tiled area in this room was thoroughly stripped and scrubbed. This was no easy task as industrial stripper was used with a floor scrubber to clean up the years of accumulated grime. Once cleaned an industrial sealer was applied to help to keep it clean and maintain the tile.
This spring the last phase of rehabilitation will occur with the reshingling of the roof. The shingles have rapidly deteriorated in the past couple of years and a new roof is needed. The shingles that exist were on a recall so we’re hoping to get some relief towards the cost of replacement.
Changing the looks and efficiency of the building is a huge step but not the last as we work towards better operations. There is a great deal of work needed to better the organization. This all takes time but progress, even with small steps, moves us forward towards a better future.
The first phase of moving has started. The office space that housed the planner was converted to administrative functions with a new office being built within this area. All the walls have been painted and new carpeting laid. A work room was established for the copier, office supplies, and room to develop packets for council and committee meetings. Some left over cabinets from a previous minor change in the building were used in this room. All that was needed to be purchased was a countertop. The process of reassembly is occurring. With this we’ve been able to purge a great deal paperwork for recycling. The purging of files will continue with organization and a better approach to a central filing system will be established.
The next steps include the existing administrative offices being painted and new carpeting applied. A conference room will be established. In this space we’ll house planning, public works and sewer office space. Property files will be consolidated and a more efficient approach will be taken here to make these uses work together.
The final phase for interior work will include a recarpeting of the council chambers along with a removal of the dais and reorientation of the council table. Doing this improves the utility of the room by making a bit more space available. It also allows the AV equipment to stay where it is and be in the rear of the room rather than off to one side. The tiled area in this room was thoroughly stripped and scrubbed. This was no easy task as industrial stripper was used with a floor scrubber to clean up the years of accumulated grime. Once cleaned an industrial sealer was applied to help to keep it clean and maintain the tile.
This spring the last phase of rehabilitation will occur with the reshingling of the roof. The shingles have rapidly deteriorated in the past couple of years and a new roof is needed. The shingles that exist were on a recall so we’re hoping to get some relief towards the cost of replacement.
Changing the looks and efficiency of the building is a huge step but not the last as we work towards better operations. There is a great deal of work needed to better the organization. This all takes time but progress, even with small steps, moves us forward towards a better future.
Thursday, February 17, 2011
The Next Step
Every business, including governments, has a responsibility to address customer concerns. We all strive to meet our goals. There is also the need to get the work done and make progress. Even on a personal level we work towards these attributes. These days standing still really means moving behind as the world doesn’t stop and others move ahead. I think that’s the way it is supposed to happen.
Doing this means change is upon us and it also means we move in the direction that positions us to meet our stated goals. The city undertook an effort to update our Comprehensive Plan. This process took a number of years. The finished product was adopted by the City Council in June of 2010. Within that plan are numerous stated goals. Accomplishing these takes time and a concretive effort from all parties involved in the process. It starts with the goal but quickly moves to the staff person who will carry these goals forward. As it continues to move forward it goes to the Planning Commission and may ultimately move to the City Council.
Aside from the Comprehensive Plan there are day to day responsibilities the city is responsible for. Certainly there are permit requests that need to be addressed. Some require thorough review of the situation and others are easy to accomplish. Some require review and approval from the Planning Commission and the City Council. There are also requests made for information of which may not result in the issuance of a permit. All of this takes time and those requesting service deserve to be dealt with on a timely basis.
The dynamics of a group are ever changing. Dealing with this means we need to address the change appropriately to meet our responsibilities and obligations. We also need to continue to strive towards the goals we have committed ourselves to. This is no different than a business trying to meet their goals in addressing customer service or expanding their business.
With the loss of a staff person the council was faced with the question of how we meet the needs of the city. The city discussed options with other units of government. The possibility of contracting with a neighboring city was explored to no avail. The question was addressed and we’re advertising for the hiring of a planner. We’re hopeful we find a suitable person to fill this position. We continue to look into our obligation to deal with septic tank inspections and approvals. At this point it is possible to work with another governmental body to address this need. Finding efficient and effective solutions is important.
Waiting to fail is not an option, taking care of business is important for any organization.
Doing this means change is upon us and it also means we move in the direction that positions us to meet our stated goals. The city undertook an effort to update our Comprehensive Plan. This process took a number of years. The finished product was adopted by the City Council in June of 2010. Within that plan are numerous stated goals. Accomplishing these takes time and a concretive effort from all parties involved in the process. It starts with the goal but quickly moves to the staff person who will carry these goals forward. As it continues to move forward it goes to the Planning Commission and may ultimately move to the City Council.
Aside from the Comprehensive Plan there are day to day responsibilities the city is responsible for. Certainly there are permit requests that need to be addressed. Some require thorough review of the situation and others are easy to accomplish. Some require review and approval from the Planning Commission and the City Council. There are also requests made for information of which may not result in the issuance of a permit. All of this takes time and those requesting service deserve to be dealt with on a timely basis.
The dynamics of a group are ever changing. Dealing with this means we need to address the change appropriately to meet our responsibilities and obligations. We also need to continue to strive towards the goals we have committed ourselves to. This is no different than a business trying to meet their goals in addressing customer service or expanding their business.
With the loss of a staff person the council was faced with the question of how we meet the needs of the city. The city discussed options with other units of government. The possibility of contracting with a neighboring city was explored to no avail. The question was addressed and we’re advertising for the hiring of a planner. We’re hopeful we find a suitable person to fill this position. We continue to look into our obligation to deal with septic tank inspections and approvals. At this point it is possible to work with another governmental body to address this need. Finding efficient and effective solutions is important.
Waiting to fail is not an option, taking care of business is important for any organization.
Friday, February 4, 2011
Breezy Point Channel
This last year the city looked at the possibility of acquiring tax forfeiture property along the channel and Breezy Point Drive. This had long been a goal of the city and was included in the Comprehensive Plan. After several discussions with Crow Wing County the city was able to work with them in making this acquisition.
The idea for the transaction was to acquire the property and build a fishing dock along it. Each spring we see fishermen crowding the banks to get in on the early bite. It was felt that a pier that runs along the channel would provide an attractive and functional amenity that could also be handicap assessable. The extent of improvements is yet to be determined but with any project you take it in steps and acquiring the land comes first.
The final obstacle has been cleared, that of DNR approval. They have agreed the city can acquire the property. So the next step is setting up the transaction with the county. They will prepare the deeds and record the instrument upon payment of the costs for the land. What has been agreed to, is a cost of $16,200 for lots 35-37 and 39-47 of the 22nd Addition to Breezy Point.
With the transfer of land the Park and Recreation Committee can start the process of planning to determine what the proposed project would involve. Once some decisions are made we’ll be looking at funding options towards the eventual project.
Progress is being made and I know we have a number of excited people concerning this project. Stay tuned for change but progress can sometimes be slow, especially when it comes to funding.
The idea for the transaction was to acquire the property and build a fishing dock along it. Each spring we see fishermen crowding the banks to get in on the early bite. It was felt that a pier that runs along the channel would provide an attractive and functional amenity that could also be handicap assessable. The extent of improvements is yet to be determined but with any project you take it in steps and acquiring the land comes first.
The final obstacle has been cleared, that of DNR approval. They have agreed the city can acquire the property. So the next step is setting up the transaction with the county. They will prepare the deeds and record the instrument upon payment of the costs for the land. What has been agreed to, is a cost of $16,200 for lots 35-37 and 39-47 of the 22nd Addition to Breezy Point.
With the transfer of land the Park and Recreation Committee can start the process of planning to determine what the proposed project would involve. Once some decisions are made we’ll be looking at funding options towards the eventual project.
Progress is being made and I know we have a number of excited people concerning this project. Stay tuned for change but progress can sometimes be slow, especially when it comes to funding.
Friday, January 14, 2011
Fiscal Review
As we look towards closing out our books for 2010 I’m gratified to note that staff has been very diligent about keeping their budgets in check. It was a tough year in a lot of respects with changes in state funding, done in 2009 and affecting operations in 2010.
Taking a quick look at expenses we finished out the year with an unaudited reference of 88% of budget. Each department carried its own balance but every department came in under budget, some more than others. In accomplishing this, every department head worked towards a more efficient approach in operations but I think the effort really involved all employees. Some efforts were in making due with what we have. Some efforts involved creative thinking. Some were really ones of a conscious effort of “is there a need or a want”. And others were strong statements, in effect of, we can’t afford to go beyond this point. Most of these savings will continue with changes in operations. Some include deferred maintenance. These issues do catch up to you in time but for now we’re making it work.
On the revenue side of things we came in with unaudited revenues to budget figure of 99%. A lot of the proposed revenues we anticipated were down. These include things like fees for services. Tax revenue was also down somewhat with some properties not making their payments for whatever reason. Where most of the benefit was received in revenues was with Delinquent Taxes. Here we saw the start of a changing economy where properties are changing hands and delinquent taxes are being paid. I would assume this trend will continue but it is difficult to know for sure what the market will bring. The crystal ball is still a bit foggy on these details.
With the new year we have new beginnings and a new budget to work with. The winter season has been already showing stress with the snow plow budget. Managing these expenses means 1 inch snows don’t get attention but periodic 1 inch snows become problems which need to be dealt with. I spoke earlier about the budget for 2011 which is less than 2010’s budget. We’ll continue to do what we can to manage with what we have. Accomplishing these expenditure ratios will be difficult to do in 2011. Our goal however is to work within our means and continue the excellence in efficiency as we move through 2011.
Taking a quick look at expenses we finished out the year with an unaudited reference of 88% of budget. Each department carried its own balance but every department came in under budget, some more than others. In accomplishing this, every department head worked towards a more efficient approach in operations but I think the effort really involved all employees. Some efforts were in making due with what we have. Some efforts involved creative thinking. Some were really ones of a conscious effort of “is there a need or a want”. And others were strong statements, in effect of, we can’t afford to go beyond this point. Most of these savings will continue with changes in operations. Some include deferred maintenance. These issues do catch up to you in time but for now we’re making it work.
On the revenue side of things we came in with unaudited revenues to budget figure of 99%. A lot of the proposed revenues we anticipated were down. These include things like fees for services. Tax revenue was also down somewhat with some properties not making their payments for whatever reason. Where most of the benefit was received in revenues was with Delinquent Taxes. Here we saw the start of a changing economy where properties are changing hands and delinquent taxes are being paid. I would assume this trend will continue but it is difficult to know for sure what the market will bring. The crystal ball is still a bit foggy on these details.
With the new year we have new beginnings and a new budget to work with. The winter season has been already showing stress with the snow plow budget. Managing these expenses means 1 inch snows don’t get attention but periodic 1 inch snows become problems which need to be dealt with. I spoke earlier about the budget for 2011 which is less than 2010’s budget. We’ll continue to do what we can to manage with what we have. Accomplishing these expenditure ratios will be difficult to do in 2011. Our goal however is to work within our means and continue the excellence in efficiency as we move through 2011.
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